The term accounting covers a whole spectrum of services. Wikipedia
defines accounting as the production of financial records about an
organization. The principles of accountancy are applied to accounting,
finance, bookkeeping, and auditing. Accounting was first found in
Mesopotamia, where people used accounting methods to record the growth
of crops and herds. Over thousands of years it has grown into the
complex systems that we see today to match the needs of businesses,
governments and financial institutions.
So let's look at what
makes bookkeeping and accounting different. Both are concerned with the
financial accounting of a company. However, that is really where the
likeness ends.
Using the metaphor of a tree, Bookkeepers are the
roots of the tree. They provide the foundation of creating a good audit
trail of the day to day financial operations of the company. These
activities would include:
• recording of the day-to-day financial transactions of an organization
• setting up a sound financial filing system, based on the set standards of either
double or single entry bookkeeping
• reconciling cash accounts and bringing all ledgers to the trial balance stage
• providing the business owner cash flow and cost information to help them
support and grow their business
• reviewing data and categorization for preparation to hand over to the accountant
• assisting in building a solid financial team for their business, ie. accountant,
payroll preparation companies, etc.
Accountants
are the trees. They take the information that the bookkeepers provide
and create reports and analysis to help the business to obtain
financing, put a value on their business, plan for the future, and
prepare for tax reporting. The word "accountant" comes from the French
word "compter" which means to count or score. Accountants often assist
business owners in making decisions of what type of company they want to
create - sole proprietor, corporation, limited liability corporation,
partnership, etc.
The limbs of the tree are the many different
kind of accounting services available to assist with business and
personal financial planning. Some of these would include: tax
preparation, cost accountants, business valuation, and forensic
accounting.
For a small business owner, the use of a bookkeeper
on a regular basis is an important step. This will give them a good
foundation (rather than keeping the receipts in a box) and save them
money in the long run. Many business owners today opt to do their own
bookkeeping, using a spreadsheet system or software. This is a fine plan
as long as the right training is provided so that they understand the
basics of bookkeeping and the functioning of the software.
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